Ballinasloe Enterprise Centre
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Job Title:                     BACD  Administration Manager

Reporting to:             Manager -  Ballinasloe Area Community Development Clg (BACD)

Date of Issue: January 2022

Under the guidance of the BACD Manager and Board of Directors, the administration manager will be responsible for the overall and effective management of specific projects which come within the scope of the company.

The role requires a proactive and systematic approach to planning, facilities management , budgeting, payroll and accounts, administration, reporting requirements, sales and marketing, grant applications & claims.

Specific Duties and Responsibilities


  • The day to day management duties of the Ballinasloe Enterprise Centre and the Pulse Hub, which includes client company matters, facilities management and maximising occupancy levels.
  • Attend to general office duties as appropriate and reporting to the manager and board. 

Marketing and Promotion:

  • Promote and Market BACD & Ballinasloe through its website, social media and organising & hosting events, workshops and training seminars. Utilise the company’s online presence to deliver new clients to the Company and investment to Ballinasloe
  • Attend and represent the company at specific meetings and functions on a regular basis, some of which may be evening events.
  • Manage initiatives undertaken by the company, e.g. Ballinasloe Life Magazine, the Pulse Club , Town Team Projects including Christmas Lights, Zombie Walk etc


  • Maintain and submit returns to meet legal and tax requirements.
  • Prepare monthly management accounts for presentation to the board of directors.
  • Maintain filing system of records and accounts documentation
  • Prepare the statutory annual accounts, and liaise with the external auditors to ensure a satisfactory annual audit
  • Prepare Sales Invoices monthly and ensure all monies are received by the company.
  • Ensure that the monthly payroll is processed efficiently, having timesheets signed by the Chairperson. 

Assistance to the Board:

  • Circulate the agenda for monthly board meetings, attend the meetings, report on events, minute the meeting and circulate via email to the directors after the meeting.
  • Prepare all financial materials for the Board, including financial analysis as required, present and update at the monthly board meetings.
  • Undertake any other duties as may be reasonably required by the company manager and/or Board of Directors. 

The duties outlined in this job description may be subject to review in the future

Experience: Previous Office Administration experience essential (minimum 2 years).

Education: Third level degree in related field desired. Relevant experience in similar roles may substitute for the degree requirement on a year-for-year basis.

Knowledge of:

  • Microsoft Office – M365 suite of products.
  • Surf Accounts (or similar).
  • Revenue on Line.
  • Content Management Systems and Facebook/Instagram/Twitter.

Skills in:

  • Strong Project Management Skills.
  • Strong Organisational Skills.
  • Defining problems, collecting and analysing data, establishing facts and drawing valid conclusions.
  • Using judgment and ingenuity in maintaining objectives and delivering results.
  • Working with diverse political, academic, cultural and ethnic backgrounds of stakeholders and staff.

Ability to:

  • Effectively communicate issues and facts to diverse audiences, both in writing and verbally.
  • Evaluate and update and/or revise program materials.
  • Learn quickly and apply knowledge to new situations.
  • Handle sensitive and confidential matters, situations, and data.
  • Understand and follow broad and varied instructions.
  • Interact positively with staff, the Board, the public, and other agencies in order to enhance effectiveness and to promote quality service.
  • Work independently and prioritize multiple tasks and adapt to needed changes.
  • Remain calm under high pressure/difficult situations with external stakeholders.


Key Terms and Conditions: 

Nature of Contract:           Full Time Contract, with six month probation period.

 Salary:                               €35-€45k per annum (depending on experience).

 Hours of Work:      `           Monday – Friday – 9.00 – 5.30 with an hour lunch-break (flexibility an option)

 Annual Leave:                   21 Days per annum by agreement.

 Place of Work:                  Ballinasloe Enterprise Centre, Creagh and Pulse Hub, Society Street, Ballinasloe, Co Galway

 Closing date for application February 28th. CV’s to be submitted by email to

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Ballinasloe Area Community Development Ltd., Ballinasloe Enterprise Centre,
Creagh, Ballinasloe. Co Galway Tel: 090 9646516 Fax: 090 9646517 Email:
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